Constitution of the Coleridge Memorial Trust – July 2014
The name of the Group shall be The Coleridge Memorial Trust (CMT) (Amended July 2014)
The aim of the Group shall be to advance the education of the public in the subject of the work and memory of Samuel Taylor Coleridge. (Amended July 2012)
In order to achieve its aim the Group may:
a) Raise money
b) Open bank accounts
c) Take out insurance
d) Employ staff
e) Organise events
f) Work with similar Groups and exchange information and advice with them
g) Do anything that is lawful which will help it to fulfil its aim.
a) Membership shall be open to:
(i) individuals over the age of 18 years who are interested in furthering the work of the Coleridge Memorial Project and who have paid any annual subscription laid down from time to time by the Executive Committee, and
(ii) any body incorporate or unincorporated association which is interested in furthering the Coleridge Memorial Project’s work and has paid any annual subscription. These will be referred to as affiliate members.
b) Every member shall have one vote
c) Each affiliate member shall appoint an individual to represent it and to vote on its behalf at meetings of the CMP; and may appoint an alternate to replace its appointed representative if the appointed representative is unable to attend.
d) Each affiliate member shall notify the name of the representative appointed by it and of any alternate to the secretary. If the representative or alternate resigns from or otherwise leaves the affiliate organisation, he or she will forthwith cease to be the representative of that affiliate.
e) The membership of any member may be terminated for good reason by the Management Committee: Provided that the member concerned shall have the right to be heard by the Management Committee, accompanied by a friend, before a final decision is made.
a) The Group shall be administered by a Management Committee of not less than three and not more than 8 individuals elected at the Group`s Annual General Meeting (A.G.M.).
b) The Officers of the Management Committee shall be: the Chairperson, the Treasurer and the Secretary.
c) The Management Committee may co-opt onto the Committee, up to five individuals, in an advisory and non-voting capacity that it feels will help to fulfil the aim of the Group.
d) The Management Committee shall meet at least two times a year.
e) At least three Management Committee members must be present for a Management Committee meeting to take place.
f) Voting at Management Committee meetings shall be by a show of hands. If there is a tied vote then the Chairperson shall have a second vote.
g) The Management Committee shall have the power to remove any member of the Committee for good and proper reason.
h) The Management Committee may appoint any other member of the Group as a Committee member to fill a vacancy, provided that the maximum prescribed is not exceeded.
6) The Duties of the Officers.
a) The duties of the Chairperson shall be to:
• Chair meetings of the Committee and the Group
• represent the Group at functions/meetings that the Group has been invited to and
• act as the spokesperson of the Group when necessary.
b) The duties of the Secretary shall be to:
• check membership eligibility if required. Keep a list of supporters.
• prepare in consultation with the Chairperson the agenda for meetings of the Committee and the Group
• take and keep minutes of all meetings and
• collect and circulate any relevant information within the Group.
c) The duties of the Treasurer shall be to:
• supervise the financial affairs of the Group and
• keep proper accounts that show all monies received and paid out by the Group.
a) All monies received by or on behalf of the Group shall be applied to further the aim of the Group and for no other purpose.
b) Any bank accounts opened for the Group shall be in the name of the Group.
c) Any cheques issued shall be signed by the Treasurer and one other nominated member of the Management Committee.
d) The Group shall ensure that its accounts are audited or independently examined every year.
8). Annual General Meeting.
a) The Group shall hold an Annual General Meeting (A.G.M.) in the month of June
b) All members shall be given at least fourteen days notice of the A.G.M. and shall be entitled to attend and vote.
c) The business of the A.G.M. shall include:
• receiving a report from the Chairperson on the Group`s activities over the year
• receiving a report from the Treasurer on the finances of the Group
• electing a new Management Committee and
• considering any other matter as may be decided.
d) At least 6 members must be present for the Annual General Meeting and any other General Meeting to take place.
9) General Meetings.
a) There shall be 2 General Meetings (excluding the A.G.M) each year.
b) All members shall be entitled to attend and vote.
10) Special General Meeting.
A Special General Meeting may be called by the Management Committee or 10 members to discuss an urgent matter. The Secretary shall give all members fourteen days notice of any Special General Meeting together with notice of the business to be discussed.
11) Alterations to the Constitution.
Any changes to this Constitution must be agreed by at least two-thirds of those members present and voting at any General Meeting.
The Group may be wound up at any time if agreed by two-thirds of those members present and voting at any General Meeting. In the event of the organisation winding up, any assets remaining after payment of debts shall be given to another charitable or not-for-profit group with similar aims.
13) Adoption of the Constitution.
Until the first A.G.M. takes place the persons whose names, addresses and signatures appear at the bottom of this document shall act as the Management Committee referred to in this constitution.